Relocation of the supplier (Relocation) - Implementation.

Tooling Coordinator.

The role, responsibility of the tooling coordinator and requirements for relocation are here described here.

This guide explains how to performan approved relocation request in the system.

Notice. If a location is to be corrected which was confirmed incorrectly in the acceptance readiness statement (ABL), the relocation process should not be used. For such changes please contact our Support.

Screenshot of a software application with the title 'User tasks'. The navigation on the left shows several categories such as 'Home', 'Reports', 'Inventory' and 'Relocation'. Tasks are listed in the main area, including a task for relocation to Germany. Filter options and notification icons are visible at the top right.

Step 1: Search approved application

Orange circle with the number 1 in the center.
Orange circle with the number 2 in the center.

Once a relocation request is approved, you will receive a notification of your user tasks.

Find out the user task in question and open it.

User interface of a software called Orca, which displays information on an approved relocation of tools to Germany. On the left is a menu bar with categories such as production equipment, inventory and relocation. On the right side of the screen, the approved relocation is displayed as a task, with a link to a linked object and the option to end the task.

Step 2: Open approved application

Click on the link "Relocation" to open the approved application.

Digital user interface for relocation management with options for creating a new relocation order, list structure on the left and detailed information on running processes on the right. No orders found message visible. Language set to German.

Step 3: Create relocation order

Orange circle with the number 1 in the center.
Orange circle with white number 2

To be able to document the relocation
, you must first create a relocation request.

To do this, first click on "Transfer orders".

and then go to
"New relocation request".

Screenshot of a form for creating a relocation order with fields for order name, loading date, arrival date and recipient. Options for creating and adding production resources are visible.

Step 4: Name job, add and assign data.

Orange circle with the number 1 in white
Orange circle with the number 2 in the center.

Give the order a distinct order name, specify the loading date and arrival date, and assign the order to a consignee.


Then click on "Create and add production equipment".

Screenshot of a software interface for managing relocation requests. The navigation is on the left with categories such as planning and execution. Central are details of the relocation request as well as functions for selecting and adding production resources to an order. Options such as 'Add to order' are highlighted.

Step 5: Add manufacturing equipment to the order

Orange circle with the number 1 in the center
Orange circle with the number 2 in the center.

Select the relevant manufacturing equipment from

and click on
"Add to Application".

Please note that all production resources in this application also have the same loading and arrival date as the order itself. If production equipment has different loading and/or arrival dates, please create a separate order for each with the correct data.

Screenshot of the ORCA software interface, showing information on tool relocation to Germany. Contains details such as identifier, contract number, planned dates and current processor. Side menu with options such as reports, lists, inventory and relocation. Functions for sending and editing relocation orders visible.

Step 6: Send order

Orange circle with the number 1 in the center.
An orange number 2 in a circle.

To send the order to the selected recipient click again on "Relocation orders"


and in the three-dot menu of the respective order click on "Send to recipient".

Should you wish to document the execution of the relocation yourself, you will need tool coordinator rights (IVL) at the recipient company for this purpose.

Screenshot of a software application called Orca. It shows details of a relocation order for tools to Germany. Various details such as identifier, client and addresses are listed at the top. Menu items such as reporting, lists and inventory are visible on the left-hand side. Warnings about documentation requirements are highlighted. Two sections with test award numbers and no available supplier information are listed in one area. There are function buttons for feedback and send options.

Step 7: Document the implementation of the relocation

Orange circle with the white number 1 in the center
An orange circle with the number 2 in the center.
Orange circle with the number 3
Orange circle with the number 4

Create documentation of the manufacturing equipment by confirming the location and uploading two photos.

The same requirements apply here as for an ABL (e.g. photos with geodata).

Upload the necessary issued proofs (confirmation of arrival, CMR waybill).

Specify the relocation completion date and report back the order.