Subcontractor and site management.
The advantages.
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The correct localization of a piece of production equipment necessarily includes the location as an address, but also the company at whose location address the production equipment is physically located ("operator"). The operator is the subject of the invoice audit and subsequent tax audits.
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Orders can be distributed to the subcontractor in orca and confirmations can be consolidated. Thus, the inventory, the declaration of readiness for acceptance and subsequent processes take place where the tool is in use ("operator"). The correct assignment to the operator and the operator's location for, among other things, the successful billing of the tools is ensured in the process, provided that the sub-suppliers and locations are maintained at the sub-supplier and the locations are maintained at the own company.
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1st tier orders can be processed and completed directly in orca. The fulfillment of the OEM's requirements is thus possible quickly and reliably (e.g. uploaded photos are checked without email pingpong). orca is and remains free of charge for all suppliers. And every supplier can set up and manage his company on orca himself. For suppliers with only a few locations this can be done in minutes.
Company, subcontractors and locations explained.
Each company (in example A) can name companies (in example B, C, D) as sub-suppliers in orca. Companies are the legal entities ("company"), e.g. "Superplastic LLC" or "Schmidt & Söhne GmbH".
Each company (here B) defines its locations where production equipment is in use or stored (production facility 1, warehouse 2, etc.) with address and geolocation (geo. longitude, geo. latitude).
A piece of production equipment is uniquely assigned to the company and the location of the company where it is located via orca processes. For example, here at B as a subcontractor at its location 2 . B would be the "operator" of the production equipment.
Each supplier can decide how his sub-suppliers are integrated. Sub-suppliers are created directly in orca by the tool coordinator or existing suppliers are named as sub-suppliers. Locations of the respective company are also maintained by tool coordinators, depending on the scenario by tool coordinators of the supplier or the sub-supplier.
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Standard process: Bring in subcontractors.
Choose this scenario if, for example, the subcontractor has a lot of production equipment, multiple locations, etc., so onboarding is worthwhile for all parties involved.
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Alternative process: represent subcontractors.
Choose this scenario if it is "small" suppliers, few tools, etc. The procedure is also suitable for an interim process before the subcontractor takes over.
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No subcontractor, just a new location with my company.
If only sites of the own company are missing, no subcontractors.
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Further information about subcontractors and locations.
Answers in the FAQ.
Bring in subcontractors.
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The contact person is ideally the future tool coordinator of the subcontractor.
If the sub-supplier should already be on orca, ask your contact person for the exact company name and address. You can then name the supplier as a subcontractor in the next step.
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At least the exact company name (company) and the company address are required.
Where? At Company -> click on own company -> tab Suppliers -> three point menu right -> new supplier
You can get click instructions for downloading here.
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At least the first name, last name and email address of the future tool coordinator are required.
Where? At company -> search or click on the subcontractor -> tab user -> three point menu on the right -> new user
You can get click instructions for downloading here.
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Click on the link in the invitation email and complete the registration.
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The tool coordinator of the subcontractor maintains the subcontractor locations. A location address (street, postal code, country) and a designation of the location are required in order to identify it reliably (e.g. "Headquarters").
Where? At Company -> click on your own company -> tab Locations -> three point menu on the right -> new location
You can get click instructions for downloading here.
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e.g. representatives, tooling managers of the sites or inventory managers.
Where? At Company -> click on your own company -> tab User -> three point menu on the right -> new user
Subcontractors represented.
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At least the exact company name (company) and the company address are required.
Where? At Company -> click on own company -> tab Suppliers -> three point menu right -> new supplier
Also important: At the end of the dialog "new supplier" (scroll if necessary), also check the role "IVL".
You can get click instructions for downloading here.
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The subcontractor's tool coordinator normally maintains the subcontractor locations. In this scenario, the tool coordinator of the supplier does that. A location address (street, postal code, country) and a designation of the location are required in order to identify it reliably (e.g. "Headquarters").
Where? At company -> search or click on the subcontractor -> tab locations -> three point menu on the right -> new location
You can get click instructions for downloading here.
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For production equipment that are to run on the subcontractor, click on "No, but there..." when confirming the location in the ABL and then select the previously created subcontractor in "Select company" and the location of the subcontractor in "Select location". Perform the remaining steps of the ABL and at the end report them back. You can find instructions here: German English
Maintain sites for your own company.
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The tool coordinator maintains the locations for his company. A location address (street, postal code, country) and a designation of the location are required in order to identify it reliably (e.g. "Headquarters").
Where? At Company -> click on own company -> tab Locations -> three point menu on the right -> new location
If you are not a tool coordinator, please contact your assigned coordinator.